Charlottesville,VA
Boy Scouts of America

BSA Cyber and Troop Webmaster SOP

BSA Cyber Programs and Resouces

Troop Webmaster SOP

This page is an outline of the duties and procedures expected of the Troop Webmaster.

Position Description: The troop webmaster is responsible for maintaining the troop’s website. He should make sure that information posted on the website is correct and up to date and that members’ and leaders’ privacy is protected. A member of the troop committee may assist him with his work.

Over the next few weeks please think about your positions and what you want to accomplish. Please contact your adult mentor or SPL if you would like to talk about specifics or any idea’s you have. They are here to help, but you need to ask.

In 6 months when you ask to get your leadership requirement signed off there are 3 questions you will be asked. Make sure you can provide good answers.

What did you do in that position over the last 6 months?
How did those activities help you demonstrate or learn about leadership?
How did your leadership benefit the troop?

General

  • Remember a Scout is trustworthy, loyal, helpful, friendly, courteous, kind, obedient, cheerful, thrifty, brave, clean, and reverent. This applies to online communications as well.
  • All Troop Webmasters must earn their Cyber Chip within the first 4 – 6 weeks of their new position and before getting access to the Troop site.
  • Troop Webmaster only has draft capabilities on the website and all posts will be review by an adult mentor or troop leader prior to posting.
  • Do not post any personally identifiable information, such as full name, home address, email address, telephone number or any other information that would allow someone to identify or contact any scouts or persons under the age of 18.
  • Must have permission from adults to post their contact information on the web.
  • Review and be familiar with BSA Website Guidelines.
  • Review COPPA – Children’s Online Privacy Protection Act
  • In order to increase information exposure documents should not be posted on the website unless they are forms (permissions slips, troop reports, flyers, password protected, rosters, etc…). PLC info, schedules, and general information should be posted as a new post.

Specific Duties

  • Maintain and obtain permission from all adults to post name and contact information on the website in a signed roster.
  • Keep troop website PLC info, event info, and post trip reports, accurate and up  to date.
  • Check monthly that all links still work and notify adult mentor of any issues. Specifically on the home page,  links page, and documents page.
  • All posts will be categorized and tagged properly. Nothing will be uncategorized.

 Posts – click to add a post

  • PLC information and post trip reports will be posted under posts and are the responsibility of the Troop Webmaster.
  • PLC
    • PLC posts will be tagged with, at least, the month and year in which newsletter it will appear in.
    • PLC posts will be titled “Troop Planner <current month>, and categorized with “PLC Monthly Plan”.
  • Post Trip Reports (past camping trip, beach week, summer camp, and summer backpacker typically from Troop Historian)
    • Post trip reports will be tagged with, at least, the month and year in which newsletter it will appear in.
    • Post trip reports will be categorized under “Scrapbook”.
    • Post trip reports that include photos should be named by <year_month_event_photo#.jpg> and trip name should be added to the photo meta data.
    • Post trip reports will include address or GPS coordinates of the trip location. This will be added to the troop Pin Map of Our Trips
    • Post trip reports should include the below info at the top of the post:
      • Date:
      • Number of Scouts:
      • Number of Adults:
      • Location:
      • Bean Color:

Events – click to add and event

  • Trip events (future monthly camping trip, beach week, summer camp, and summer backpacker from PLC meetings), information, and permission slips are the responsibility of the Troop Webmaster
  • Trip events will only be posted on the Calendar (events post type).
  • Trip events will be tagged with, at least, the month and year in which newsletter it will appear in.
  • Trip events will be categorized under “Camping, Hiking, and/or Canoe” and tagged with the month and year in which newsletter it will appear in.
  • Permission slips will be uploaded under he corresponding event in the Permission Slips directory.